Speaker Information

Indico Setup

We are using the SLAC installation of Indico system for the SSI agenda and collection of slides. All speakers will be setup with SLAC Indico login with access to upload talks directly themselves. For those already have a SLAC computing account, you should login to Indico with your SLAC computing account through the LDAP (SLAC Windows) login path (we do not recommend to create a separate Indico account as that will create confusion when meeting chairs assigning presenter as to which account should be used). For speakers not yet had a SLAC Indico userID, the SSI agenda creation should have generated an automated message to you notifying the presenter assignment. Once through the login setup, follwoing Indico agenda top right corner "login" button will show your username if succeeded.  Once logged in, the agenda table should show upload access (see below) for your presentation entry.  If you missed the account creation it is very simple to follow link at the end of the SLAC Indico login page to create a SLAC Indico account. In case you navigated to successful Indico login but your lecture slide upload access sign still doesn't appear, please notify us right away to check if presenter assignment matches your activated ID. 

Uploading Slides

If your login userID is the correct one, you should see the upload access symbol

Indico upload symbol

on the right side next to your talk in the time table. If you don't see the upload symbol after successful login, please E-mail us right away to resolve this. Click on the upload symbol will reveal a pull down menu. Selecting "Manage material" will bring up the upload panel:

Indico manage material panel

Click on "Upload File" button will bring up file browser panel on your computer:

Indico file upload panel

to allow you to drag a slide file from the desktop to the upload box use the `choose from your computer' link to navigate to the file. We recommend to only use either power point or PDF formats to guarantee proper display on the console computer. If the upload is successful, reload the Indico agenda page will show the symbols linked to to the uploaded slides. If there are special display materials other than regular PowerPoint or PDF, you can upload the same way, but please alert the organizers to ensure proper display. 

If the Indico access ended up to be problematic to you, bring a memory stick to the console to upload the talk during a break before your talk.

Slide Projection

We are hoping to run most of the talks from the Kavli Auditorium console (a PC running Windows-7 with the usual MS office and PDF display capabilities) with talks downloaded from Indico or uploaded from mem-stick. If your talk has special features that are only practical to run from your laptop, there is a cable to the projector with HDMI connector (also have adaptor for VGA, Thuderbold). In case we need to go this way, we should arrange a session before the talk to try out the projector connection as the resolution matching between the projector and some laptops may take some tests to figure out the setting. The projector full screen aspect ratio is the modern wide screen format of 16:9, but the projector can detect the classic 4:3 display data to project accordingly wih the right aspect ratio (narrower with leaving unused screen areas on each side). There is also white board near the podium for occasional hand drawn illustrations, but it is not recommended for extensive use as the visibility from the back is not so good.